From live location for onsite crews and architectural reviews to violation enforcement and vendor coordination — everything your board needs in one place.
See every maintenance crew, landscaper, and contractor on a live map. Residents can track scheduled repairs — from landscaping to concrete work — and reach the crew directly. Boards save tens of thousands annually by verifying every hour billed.
Every association gets a geofence — a virtual boundary around the community. Only time spent inside that boundary is counted toward billable association work. Crew members leave a GPS heat trail as they move through the property, and boards can replay the full route to verify exactly where time was spent.
Review exactly where a worker went and how long they spent at each stop. Route Replay animates the breadcrumb trail on a map — perfect for verifying proof of service, investigating complaints, or optimizing routes.
Set up geofences around your community, specific buildings, or job sites. HOA Alchemy sends automatic alerts when workers enter or leave, prevents off-site clock-ins, and gives you a clear record of who was where, when.
See how each worker's day breaks down: which buildings they visited, how long they spent at each, how many miles they drove between stops. Segmented tracking gives you a single visual timeline that shows driving vs. working vs. idle time.
Residents submit architectural modification requests through their portal with photos, drawings, and descriptions. Requests are automatically routed to the right committee members for review, and owners get notified at every step.
Document violations with photos, track the full history per unit, and automate escalation workflows. Send notices via email, text, or USPS mail directly from HOA Alchemy with delivery confirmation.
| Open Violations | 7 |
| Pending Response | 3 |
| Resolved This Month | 12 |
| Notices Mailed | 4 |
| Total This Year | 84 |
Residents submit maintenance requests through their portal. Managers assign them to vendors or in-house staff, track progress, and close the loop — with the resident getting notified every step of the way.
Maintain a directory of all vendors with contact info, contracts, insurance certificates, and W-9s. Track invoices, manage payments, and coordinate schedules — all tied back to your community's calendar and live tracking map.
| GreenScape Landscaping | Active |
| Elite Plumbing Co. | Active |
| SecureWatch Security | Active |
| BrightStar Electric | Contract Expiring |
| CleanPro Janitorial | Active |
HOA Alchemy is a complete platform. See what else it can do for your community.
Invoicing, accounting, budgets, bank feeds, tax filing, and reserve forecasting.
Learn more →Mass email, SMS, phone broadcasts, message boards, AI chatbot, and website builder.
Learn more →QuickBooks, Twilio, Forte, Plaid, and an open REST API for custom connections.
Learn more →Live GPS tracking, breadcrumb trails, route replay, geofencing, and shift analytics.
Learn more →Online payments, requests, document library, digital voting, and resale packages.
Learn more →From accounting to resident portals to live field tracking — HOA Alchemy replaces your entire software stack.
Invoicing, accounting, budgets & QuickBooks sync
Violations, work orders, vendors & inspections
Email, SMS, phone broadcasts & AI chatbot
QuickBooks, Twilio, Forte, Plaid & open API
Live GPS tracking, geofencing & route replay
Payments, requests, documents & digital voting